ERP implementation
Purchasing, stock, production and invoicing in one system, configured around the process you already follow.
The challenge
Day-to-day information is kept in spreadsheets and programs that do not talk to each other. Every area rewrites what another one has already written, and nobody knows the real stock or what has been invoiced without asking someone. When the company grows, the old setup stops coping: what held up at twenty orders a month breaks at two hundred.
The solution
We start from the real circuit, from order to payment, and configure it the way you actually work: only what will be used, with no modules switched on for the sake of it. Each step is recorded once, in one place, with roles and permissions per profile. We build it with the data that comes out later in mind, so reports never have to be rebuilt by hand.
It's for your company if…
- Orders come in by phone or email and have to be entered again to get them picked in the warehouse.
- Finding out whether an item can be delivered means calling the warehouse or walking over to count it.
- The month's invoicing closes late because there are always delivery notes left to process.
- When someone new joins the team, it takes them a long time to be productive because the process is not written down anywhere.
What's included
Purchasing, stock and production flow
The full journey of an order is kept inside the system: supplier, goods receipt, warehouse location and manufacturing order, with every stock movement recorded as it happens.
Invoicing and payment collection
The delivery note generates the invoice and the invoice stays linked to its payment: the status of every due date can be checked in the system, without chasing accounting for it.
Roles and permissions per profile
We agree on who can create, edit and approve each document, and we document it so it can be reviewed whenever the team changes.
Configuration built on your process
Before touching a single screen we write down the process as it works today and agree on what stays, what gets simplified and what goes.
A closed scope, no spare modules
Every module we switch on has a reason and an owner, and what was left out is written down along with why, so it can be picked up later when the time comes.
How we do it
Mapping the process
We document with each area the real journey of an order: which documents it produces, who is involved and which exceptions come up.
Configuration with your data
We configure the system with real items, customers and orders, and present it in working sessions so the team can correct it before anything is final.
Testing against closed cases
The team replays finished operations inside the system and the outcome is compared with the original documents, until everything matches.
Go-live area by area
We go live in phases, starting with the area the others depend on, and keep the previous system available for reference until everything reconciles.
Key benefits
One place for the whole circuit
Each figure entered once
It grows with the company
FAQ
How long does an ERP implementation take?
It depends on how many areas are involved and on the state of the data you start from. The free assessment ends with a closed proposal for schedule and price, with the phases and milestones in writing.
Do we have to stop the business during the implementation?
No. Work runs alongside your current system and the switch happens area by area, on dates agreed with you. Day-to-day activity is never interrupted.
Which software will you use?
We work with established platforms and propose the one that fits your company's size and sector. We do not sell licences or take commission from any vendor, so the recommendation is not conditioned.
What happens when the project ends?
The configuration, the documentation and the credentials are yours. Routine adjustments can be handled by your own team after training; for deeper changes, we offer support with the scope and price agreed before any work starts.
Related success stories
Distribution
Industrial supplies dealer
Orders entered twice, unknown real stock and delivery notes lost between the counter and the office
- Entry per order
- 1
- Time to prepare an invoice
- −70%
- Delivery notes lost since go-live
- 0
Services
Technical services firm
Forgotten offers, no closing forecast and dormant clients nobody noticed
- Place holding the whole sales history
- 1
- Offers followed up
- +30%
- Opportunities without an owner
- 0